City of London Private Office Co-ordinator

Salary: £36,900 - £40,850 per annum inclusive of all allowances.
Contractual Hours: 35 hours per week
Basis: 12 Month fixed term (Maternity Cover)
Workplace category: Workplace based

This post is offered on a 12 Month Fixed Term contract

The Office of the Lady Mayor of London is looking for a talented and organised Coordinator to join its Private Office, supporting the exciting and diverse programme of the Lady Mayor of the City of London.

Based inside the Grade 1 Listed Mansion House, you will be responsible for coordinating a substantial part of the Lady Mayor's programme of public activities, both in the UK and internationally. You will be coordinating the preparation and delivery of incoming diplomatic VIP visits, working with colleagues from across the City of London Corporation to support the planning and delivery of high-level visits and events.

You will provide high-quality, comprehensive support to the Private Office, ensuring the effective and efficient operational delivery of the Lady Mayor's daily programme. This will involve coordinating logistical planning and delivery, welcoming and escorting guests, liaising with senior internal and external stakeholders, overseeing the development and application of agreed processes, and maintaining accurate records.

You will have excellent organisational and logistical planning skills, with a proven ability to manage complex and varied schedules in a fast-paced environment. You will bring demonstrable experience in arranging business travel and managing associated logistical arrangements. Strong communication and research skills are essential, as is the ability to engage confidently with a wide range of stakeholders, including senior diplomats and business representatives.

Closing date: 12 noon on Friday 31st October 2025

Alternatively, please contact 020 7332 3978 (24 hr answerphone) quoting reference number OOTC910 if you experience any difficulties. A minicom service for the hearing impaired is available on 020 7332 3732.

The City of London Corporation is committed to Equal Opportunities and welcomes applications from all sections of the community.

We reserve the right to close the advert earlier should we receive a high number of applications.