PA/Administrator

PA/Administrator

Key Responsibilities
Acting as a full administrative and co-ordination support to the operations Director. Taking ownership and accountability of all issues they are able to manage without referring back. Acting as the first point of contact for all queries, meetings and correspondence. To take full responsibility in assisting the Operations Director in their activities. In particular assisting in funding bids.

• Extensive diary management – foreseeing potential clashes and dealing with accordingly, cancelling and rescheduling, giving apologies, dealing with internal and external requests for availability.
• Preparing Pre Qualification Questionnaires to funding bodies.
• Submitting online bids for funding.
• Organising all logistics for visits (parking, facilities/refreshments/lunches etc)
• Organising internal and external meetings and preparing rooms.
• Fire- fighting; forward planning and problem solving to solve any issues before they arise.
• Organising all travel.
• Dealing with urgent phone calls/emails/quires/problems.
• Drafting and sending out correspondence.
• Renewing membership subscriptions, filtering incoming post.
• Preparing and submitting expenses.
• Raising purchase orders.
• Dealing with last minute request.
• General administration including filing, photocopying, faxing.

Person Specification

• Educated to Degree level or equivalent
• Strong Organisational Skills
• Demonstrated writing ability
• Ability to work using own initiative
• Must be able to think ahead and plan for every eventuality
• Flexible in terms of out of hours, availability and in meeting changing deadlines/
• Excellent MS Office skills particularly Outlook, Excel, PowerPoint and web technologies.
Good keyboard skills.
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IMPORTANT: This graduate campaign is currently closed but you can register your interest in this role by clicking on the "Apply now" button - and we will contact you when the campaign is re-activated later in the year.
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